All DG-related documentation must be submitted in English and in PDF format. Furthermore, information must be complete, accurate, and fully consistent across all submitted documents to ensure regulatory compliance and operational efficiency.
Accurate and timely submission of DG documentation supports expedited verification, booking approval, and cargo loading—thereby enhancing overall supply chain reliability.
1. Initial DG Documentation Submission
Customers are required to submit initial dangerous goods information exclusively via Hapag-Lloyd’s Booking Amendment tool. When initiating the amendment, users must select “Change DG/OGG information” as the stated reason. The system will automatically categorise the request under “Dangerous Goods & Special Cargo” and route it to the designated DG review team.
2. Dangerous Goods Declaration (DGD) Requirements
The DGD must contain the following mandatory information:
Correct quantity of inner and outer packages;
Net and gross weights (in kilograms);
Packaging type (e.g., drum, box, intermediate bulk container);
UN number;
Hazard class/division;
Proper Shipping Name, accompanied by the chemical or specific technical name of the substance;
A 24-hour emergency contact telephone number (with country code);
Flash point (if applicable);
Explicit confirmation of whether the cargo qualifies as Limited Quantity, Excepted Quantity, or Marine Pollutant;
A complete, legible, and up-to-date Safety Data Sheet (SDS), compliant with GHS or CLP standards.
Incomplete, inaccurate, or inconsistent submissions may trigger requests for clarification, potentially delaying DG acceptance, booking confirmation, or vessel assignment.
3. Final DGD Submission Deadlines and Format Requirements
The final, signed DGD must be received by Hapag-Lloyd prior to the DG Booking Closing deadline specified in the official booking confirmation. It must include:
Port of Loading;
Port of Discharge;
Container number;
Vessel name and voyage number;
Original wet-ink or qualified electronic signature;
Valid company stamp or authorised seal.
For shipments originating in Spain: The final DGD must continue to be submitted by email to the designated local DG inbox, in accordance with existing national procedures—enabling Hapag-Lloyd to secure mandatory port authority approvals in advance.
For shipments originating in Portugal: The final DGD must likewise be submitted prior to the applicable DG cut-off, containing all required fields and supporting documentation.
Failure to meet the DG cut-off deadline may result in the container being excluded from the vessel’s loading list, thereby causing missed sailings and potential service disruptions.
Resource.: https://mp.weixin.qq.com/s/ATyVX0lJ7Z_cPZfCtE35Qg